Pre-Doc or Post-Doc Fellow Hire PDF Download
Send to your Dean’s Office Human Resources Generalist
| Employee Name: | UFID: |
| Employee Record: | Hire Date: |
| Eform ID: | Gator Link: |
Before Hire
| Establish UFID Number: Research UF directory for existing UFID (and if new to UF, employee must establish Gatorlink) | |
| Y/N | Indicate if Grinter funded (bi-annual payment of award made in October and March) |
| Y/N | Registration Requirements met (if appointing Pre-Doc Fellow, must meet minimum registration for tuition waiver if paid bi-weekly) |
| If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR | |
| Submit Foreign National Shell Request, if applicable * Must forward MOU with FNTF to Tax Services | |
| Contracts and Grands reminder: Paperwork for all Fellowships on NIH Grants must go to Lisa Yates at Contracts & Grants, 123 Grinter Hall (telephone 352-273-3126). Approval forms must accompany packet to Level 1. | |
| FY22 NIH Notice |
PHHP requirements (forward to your DOHR Generalist after ePAF entered) **Pre and Post Doc Fellows do not receive Gatorstart Welcome email**
| Emergency Contact Form | |
| Degree confirmation for Post Doc Fellows | |
| Completed UF and PHHP checklists | |
| Background Screening Check |
After Hire is approved in myUFL
| Enter LOA (tuition waiver) into myUFL (not necessary if providing lump sum payments) | |
| Enter distribution (notify Dean’s Office if DO funding involved) | |
| Enter ISA | |
| Training Tracker | |
| Request Gator 1 card, if appointee is new to UF | |
| GatorGradCare reminder: active GAs transitioning into a pre-doc fellowship have the option of GatorGradCare Cobra |
PHHP 6/2025