Post Doc Associate Hire PDF Download
Place Documents in S:Drive and email DOHR contact
GatorStart (GS) Hire: Yes No
| For do use only | |
|---|---|
| HRDB | |
| Job | |
| Personnel File |
Employee Info
| Employee Name: | UFID: |
| Employee Record: | Hire Date: |
| Eform ID: | Gator Link: |
Before Hire
| Research Identity Management (UF Directory) for existing UFID (if new, person will establish a GatorLink once hire ePAF submitted) | |
| If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR | |
| Submit Foreign National Shell Request, if applicable | |
| Background Screening Check | |
| Letter of Offer (Approved in advance by your DOHR Generalist) FY23 NIH Salary Guidelines | |
| New Hire Demographic | |
| Y/N | Health Assessment: Job-Related Health Risk Checklist |
| Y/N | Nepotism Memo (approved at all levels prior to hire date) |
| Dispense pool in PageUp – List Job # |
PHHP requirements (Place in S:Drive with New Hire Documents)
| Completed UF and PHHP checklists | |
| Emergency Contact Form | |
| Code of Conduct, PHHP | |
| GatorStart completed confirmation | |
| Official doctoral degree transcripts | |
Final Administrator Tasks
| IdM (UF Directory): If new to UF, set Deliver To field with person’s gatorlink@mail.ufl.edu | |
| Set “Network Managed By” (NMB) to department ID in Identity Management | |
| PHHP IT Services Access Request | |
| Complete employer section 2 of I-9 | |
| Enter ISA | |
| Request Gator 1 card | |
| Training Tracker | |
| Enter distribution (notify Dean’s Office if DO funding involved) | |
| Schedule one-on-one benefits appointment | |
| New employee must register in UFOLIO, UF’s eCOI system at https://coi.ufl.edu/, even if no outside activities to disclose (required for 0.26 FTE and above) | |
| Review information in college HRDB 1-2 weeks after hire |
PHHP 6/2025