PHHP New Employee Orientation Checklist

Department Contact:

Hire Name:

UFID:

	College Snapshot
	Overview of the College (e.g. how many faculty, students, and staff;  the dean,  the departments, and programs offered) and the College Mission Statement and Philosophy
	Cover the Department/Program Area Mission Statement
	Describe how the person’s individual job helps support the college and department
	Review the Organizational Chart
	Review Faculty and Staff in the Dept/Area and other critical College personnel (e.g. dean’s office business staff);  provide new faculty online location citing the faculty senators
	Review Faculty and Staff at UF and affiliated sites who are critical people for the person to know to do his or her routine job; make sure president, provost, and VP for health affairs are covered – provide contact information for personnel outside college who are critical for the employee to know to do their jobs on a routine basis
	College website phhp.ufl.edu  Review how to find college and departmental information; conduct a hands-on tour of our web site (provide Faculty Resources document for signature).

	Business and Personnel Aspects of Job
	If new employee, review:  UFID, Gatorlink ID’s, and Gator1 card
	Show employee how to access my.ufl.edu and its uses
	Parking: Explain parking decal process and restrictions of parking areas http://parking.ufl.edu/decals/faculty-and-staff/
	Payroll Review:   time reporting and approval, UF work week, payperiod, paydates
	Leave: Review the leave policy – how to request and obtain approval, how to fill out leave form, documentation required – provide copy of leave form in packet–Leave Entitlements
	Overtime policy
	Travel: discuss procedures for and approval of travel
	State vehicles- review use of state vehicles and how to acquire
	Office keys, business cards, supplies: Advise how and where to obtain.
	Provide contact information in packet for discussion of benefits and worker’s compensation issues
	HIPAA compliance
	FMLA
	PHHP Dress Code Policy
	Faculty Guidelines for Ineligible Tenure Promotions

	Telephone and Computer Systems
	Office phones: Review how to use the phone, offer handout detailing features, explain different exchanges on campus
	Microsoft Outlook review,  accessing email from Webmail links, provide computer training location
	Show employee the basic departmental set up regarding how to access files needed for job that already exist, the Share Drive, list.servs available to them
	Review PHHP IT Support and how to request assistance
	Review highlights of the Acceptable Use Policy (e.g. don’t share password, locking computer, protecting data). Refer to http://www.it.ufl.edu/policies/acceptable-use/acceptable-use-policy/ for full copies of Acceptable Use and Social Media policies.

	Additional Training Needed for Position (Ensure additional training needed for position is arranged)
	Fiscal records management
	Student records
	Research forms, DSR, and IRB procedures
	Computer programs
	Other training deemed essential for position

	HPNP Building, HSC, and UF Locations Critical to the Position – see Maps in Resource Guide
	Basic building layout and shared space with Nursing and Pharmacy – consider providing a tour to include  dean’s office, departments, auditorium, and items noted below
	Restrooms
	Break areas – departmental and reception hall
	Emergency exits and emergency procedures
	Elevators – make sure include how to request assistance if stuck or in case of emergency
	Student Services Center
	Mail – Fed ex and routine business locations for mail

	Classroom Scheduling and Use
	How to request space, show web-based request system
	Obtaining keys for classrooms and other areas
	Using classroom computers and accessing IT support

	After Hours Policy (Faculty Staff Resources)
	Include review of SNAP and Emergency Phones, UF Health Protect Phone Ap
	Contact University Police Dept. 392-1111, if unable to access building after hours

PHHP 8/2018