Employee Name:
Hire Date:
College Snapshot
| PHHP mission and vision statement* | |
| Describe how the person’s individual job helps support the college and department | |
| Review the organizational chart*, provide contact info on immediate co workers | |
| Review faculty and staff in the department / unit and other critical college personnel; provide contact information | |
| Introduce the person to department faculty and staff via email and in person when possible |
Business and Personnel Aspects of Job
| Office keys, business cards (DO employees) (MPH employees), supplies: advise how and where to obtain. | |
| DO amenities (kitchen, supply room, etc) | |
| DO dress code policy* | |
| Time approval (who does it and when time is due to be entered) | |
| Leave: Review the leave policy – how to request and obtain approval, completing leave form* |
Telephone and Computer Systems
| Office phones: Review how to use the phone, explain different exchanges on campus | |
| Review programs specific to position, including Microsoft Outlook, etc. | |
| Show employee the basic departmental set up, accessing files on Share Drive, list.servs available to them | |
| Review PHHP IT Support and how to request assistance | |
| Review highlights of the Acceptable Use Policy (e.g. don’t share password, locking computer). Refer to http://www.it.ufl.edu/policies/acceptable-use/acceptable-use-policy/ for full copies of Acceptable Use and Social Media policies. |
Training/Security Needed for Position
| Review PHHP training tracker (emailed to supervisor prior to first day) | |
| Other training deemed essential for position |
HPNP Building, HSC, and UF Locations – As Applicable to the Position
| Basic building layout and shared space with Nursing and Pharmacy – consider providing a tour to include Dean’s Office, departments, auditorium and items noted below. | |
| Restrooms | |
| Break areas – departmental and reception hall | |
| Emergency exits and emergency procedures | |
| Elevators | |
| Student Services Center (shared by PHHP/CON/COP) | |
| Mail – location of personal mailbox | |
| Dean’s Office Human Resources is located in Dauer Hall, third floor |
Some things to consider: travel authorization, use of state vehicles, location of post office and fed ex
* Included in the welcome kit provided to the employee by DOHR. Please elaborate at your discretion.
Notes:
PHHP 11/2019