OPS Temporary and Student Assistant/FWS Student Hires PDF Download
Send to your Dean’s Office Human Resources Generalist
| for do use only | |
|---|---|
| HRDB | |
| Job | |
| Personnel File |
| GatorStart (GS) Hire: Yes No | Eform ID: |
| Employee Name: | Job #: |
| Employee Record: | Gator Link: |
| UFID: | Hire Date: |
Before Hire
| Research Identity Management (UF Directory) for existing UFID (if new, person will establish a GatorLink once hire ePAF submitted) (Not necessary for student hires). | |
| Y/N | Research/Research Support Clearance Request |
| Background Screening Check | |
| Experience Verification (reference check) | |
| Y/N | If a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR |
| Y/N | Attach Foreign National Tax Document Packet to ePAF |
| Y/N | Employment of Relatives (Nepotism Agreement) (approved at all levels prior to hire date) |
| New Hire Demographic | |
| Y/N | Health Assessment |
| Disclosure of Outside Activity Form (approved at all levels prior to hire date) | |
| Y/N | Dispense pool in PageUp |
| Choose appropriate OPS Job Code. If OPS Special Projects, include project type and projected end date in comment section of hire ePAF. Is Job Code CAS compliant? |
If Hire is a Student:
| Y/N | Hours Extension Form for FTE exceeding .50 (up to .78) for total UF employment |
| Y/N | Pay Rate Justification Form for students paid more than double Florida’s Minimum wage |
| Y/N | FWS award, if applicable (student print of Financial Aid Award page) |
PHHP Requirements (Place in S:Drive with ePAF New Hire Documents)
| Completed UF and PHHP checklists | |
| Code of Conduct, PHHP | |
| GatorStart completed confirmation email | |
| Background screening results email/report (For staff responsible for ISA management only) | |
| Y/N | Research/Research Support Clearance email results |
| Emergency Contact Form |
ePAF Hire Documents (Preferred single PDF)
| OPS Application | |
| Resume | |
| I-9 Documents | |
| Loyalty Oath | |
| Y/N | Transcripts |
| Y/N | Selective Service |
| Y/N | Employment of Relatives (Nepotism Agreement) |
| Y/N | HR600 |
| Y/N | W-4/W-8 (If Foreign National) |
Final Administrator Tasks
| IdM (UF Directory): If new to UF, set Deliver To field with person’s gatorlink@mail.ufl.edu | |
| Set “Network Managed By” (NMB) to department ID in Identity Management | |
| PHHP IT Services Access Request | |
| Complete employer section 2 of I-9 | |
| Request Gator 1 card | |
| Training Tracker | |
| Review information in college HRDB 1-2 weeks after hire | |
| Enter distribution (notify Dean’s Office if DO funding involved) | |
| Y/N | Schedule New Employee Orientation – Held on the first Friday of each pay period from 10am – 11:30 am. No registration required. |
PHHP 6/2025