OPS Faculty (Adjunct) Hire PDF Download
Place Documents in S:Drive and email DOHR Contact
| FOR DO use only | |
|---|---|
| HRDB | |
| Personnel File |
Gator Start Hire: Yes No
| Employee Name: | Eform ID: |
| Employee Record: | Gator Link: |
| UFID: | Hire Date: |
Before Hire
| Research Identity Management (UF Directory) for existing UFID (if new, person will establish a GatorLink once hire ePAF submitted) | |
| Y/N | If retired from UF, can’t be employed within 6 months of retirement date |
| Y/N | Research/Research Support Clearance Request |
| Background Screening Check. (If position posted, recruiter will verify education) | |
| Education and experience Verification (reference check). (If position posted, recruiter will verify education) | |
| Letter of Offer (Approved in advance by your DOHR Generalist) | |
| Y/N | If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR |
| Y/N | Submit Foreign National Shell Request, if applicable |
| Y/N | Employment of Relatives (Nepotism Memo) (approved at all levels prior to hire date) |
| New Hire Demographic | |
| Y/N | Health Assessment |
| Y/N | HR600, required if primary employment elsewhere at UF–once signed, forward to HR600Request@ad.ufl.edu |
| Before hire ePAF entered, dispense pool in PageUp – Job # |
PHHP requirements (forward with hire documents to DO HR)
| Completed UF and PHHP checklists | |
| Code of Conduct, PHHP | |
| GatorStart completed confirmation | |
| Background screening results email/report | |
| Y/N | Research/Research Support Clearance email results |
| Emergency Contact Form |
ePAF Hire Documents (Preferred single PDF)
| Letter of Offer | |
| CV and official transcripts | |
| I-9 Documents | |
| Social Security Card | |
| Loyalty Oath | |
| Y/N | Selective Service |
| Y/N | Employment of Relatives (Nepotism Agreement) |
| Y/N | HR600 |
| Y/N | Health Assessment |
| Y/N | W-4/W-8 (If Foreign National) |
Final Administrator Tasks
| IdM (UF Directory): If new to UF, set Deliver To field with employee’s gatorlink@mail.ufl.edu | |
| Set “Network Managed By” (NMB) to department ID in Identity Management | |
| PHHP IT Services Access Request | |
| Complete employer section 2 of I-9 | |
| Enter ISA | |
| Request Gator 1 card | |
| Training Tracker | |
| Enter distribution (notify Dean’s Office if DO funding involved) | |
| Schedule one-on-one benefits appointment | |
| Enter ISA | |
| New employee must register in UFOLIO, UF’s eCOI system at https://coi.ufl.edu/, even if no outside activities to disclose (required for 0.26 FTE and above) | |
| DSA Request, my UFL Security Roles | |
| Review information in college HRDB 1-2 weeks after hire |
PHHP 6/2025