Hire Request Form Department of Physical Therapy Form used to collect information post recruitment (i.e. job posting/interviewing) to facilitate the hire process. Name of Requester First Last Requester's Email Type of PositionFacultyTEAMSOPS (Temporary)Student AssistantPostdoctoral AssociateOtherWas this position posted on the UF job site (Careers @ UF)? Yes No What is the requisition ID number?This can be found in the email from the HR generalist when this position was posted to Careers @ UF.This position is: a new position replacing an existing position replacing a recently vacated position Is this new position a duplicate/similar to an existing position? Yes No Name of person whose position this is a duplicate of/similiar to First Last We will use this pull a draft position description for you to review/editReplacing an Existing PositionName of person being replaced First Last Are you anticipating an overlap between the person existing and the new hire? Yes No This question is to determine if a new position number needs to be created.Josh will send you a copy of the position description/job advertisement to review and edit/update.Replacing a recently vacated positionName of previous employee in this position First Last Josh will send you a copy of the position description/job advertisement to review and edit/update.New positionDescribe the essential functions of the job.These are the duties and responsibilities of the position. Include (if applicable) the methods, tools, etc., commonly used. Use action verbs such as coordinate, design, develop, implement, and maintain. Assign percentages to each functionTEAMS PositionsAnticipated Position TitlePlease review titles at XXXX (Note – final title will be determined by position description and HR review)Annual Pay RateNote – pay rates for TEAMS employees are dependent on the pay grade of the position and salary analytics of those already in the position. Enter your ideal annual rate and we will review and advise as necessary. This is just to make sure we are on the same page.Hours per WeekPreferred QualificationsMinimum qualifications, including education and experience, are determined by the position title. All other qualifications/requirements are considered preferred. Use this section to outline qualifications you will use to evaluate the applicant pool. “Minimum” can be listed as preferred and ‘preferred can be listed as ‘highly preferred’Upload a draft position description. Your HR generalist will review and edit. (Blank draft document)Max. file size: 125 MB. OPS PositionsAnticipated Position TitleEnter a working title for the job postingHourly Pay RateMinimum: $15.00/hourHours per WeekMinimum QualificationsInclude any education or experience requirements. Note that applicants who don’t meet this requirement typically cannot be considered.Preferred QualificationsOtherFacultyStudent AssistantPostdoctoral AssociateOccMed checklist First Choice Second Choice Third Choice Payment for OCCMEDWill this position be funded by grant/sponsored funds? Yes No Question to differentiate if it goes to Dawn or to Barb for approval First Choice Second Choice Third Choice Funding Source(s)SupervisorThis will be the hiring manager in pageupSearch CommitteeWho needs access to these applicationsHow long would you like this position to be posted?Note you can interview prior to the posting closing, but you cannot make an offer. This can be reposted. (include logic for minimum posting requirements)Untitled First Choice Second Choice Third Choice Candidate InformationApplicant Name First Last Does this position have any duties related to research? Yes No I’m not sure, I need help answering this question Applicant Email Applicant Phone NumberPay RateThis box is for posted positions, need to updated pay rate under each hire types for positions not posted.Earliest/Preferred start date MM slash DD slash YYYY Enter the earliest date you would like this indivdiual to start. Note that an official start date cannot be determined until we have cleared the individual for hire and received the required documents from the applicant. Possibly make two versions of this question and/or associated note that clarifies if the position cannot be started until date.Working locationWhere will this person be working? (include building and room number(s))International hirePostdoc only? Question: Is this an international hire? or does this individual require a visa? Note – this will have separate requirement HR generalist will reach out separately with more information. postdoc, ops. This may delay/determine start date and salary informatoin. KeysWhat keys will this person need assigned?Postdoc appointment lengthPostdocs are limited to a maximum of 4 years, but can be appointed for (committed to) fewer and renewed up to the 4 year maximum. What type of building access is needed? HPNP After Hours BMS MBI (we don’t set this up) CLC CTRB Other Swipe accessPost doc salaryUpdated xx/xx/xxxx minimum Year 0: Year 1: Year 2: Include PHHP requirements.If other, please describeIT AccessWhat folder(s) do they need access on the shared drive? Note that access cannot be granted until HIPAA training has been completedDuties requiring training Purchasing Travel (arranging) Research Participant Payments IACUC (adding to IACUC) Animal Care Services (Billing) Event planning Other – items you know will need special role/access and/or that this indivdiual will need training from staff Time approval role/access Check all that apply so we can set up roles/trainingIs this person essential personne? First Choice Second Choice Third Choice Description – and can this person be ops? student assistant?Remote work First Choice Second Choice Third Choice Will this individual be working remotely on a regular/defined basis? If so – alternate work location paperwork will be filled out with the employee. More info to follow.Is there an end date for this position? MM slash DD slash YYYY Student assistant/ops; we won’t terminate them automatically, but we will be touch a few weeks before this date.Start Date Acknowledgement I acknowledge that I have provided an anticipated/preferred start date, but US labor laws prohibit employees from beginning work before their hire has been completed. Start dates may be delayed due to complications with clearnace for hire, applicant nonresponsiveness, applicant missing necessary paperwork or documentation, or questions from college/core HR. Applicants CANNOT begin work until the PT HR Generalist has confirmed a start date. This includes completing any training (online or in person). Failure to follow this may result in your being unable to hire the individual or worse. Second Choice Third Choice Copy to Nicole CorwineNicole needs to be updated anytime someone is being added to INMD. Question that makes this clear?
