Banking and Merchant Services

Forms

• ACH-Wire Request Form
  Request for incoming bank ACH/WIRE/EFT.
• Bank Wire Form – Incoming
  Excel spreadsheet used to request incoming bank ACH/WIRE/EFTs.
• Bank Wires Form – Outgoing
  Form required for outgoing bank wires.
• Cash Expense Refund Form
  Used when issuing a cash expense refund; requires original expense information and chartfield of original expense.
• Cash Fund Activity Log
  This log is used to record receipts for each transaction, to record when funds are taken offsite, and when checking out and returning funds.
• Change to Existing Fund Form
  Document changes in an existing fund, including changes in fund location, custodianship, ChartField information, individuals who have access, and fund balance.
• Deposit Consignment Sheet
  Agreement between the consignee and consignor for locked deposit bags to be delivered to the University Cashier.
• eCommerce Application for Credit Card Transactions
  Used by departments that want to accept credit card transactions through UF and its approved web payment gateway.
• eCommerce Credit Card Refund
  Used to issue refunds to customers who purchased goods/services with a credit card.
• Fund Checkout Log
  Use this form when a portion of the petty cash fund is being taken off-site (i.e. to pay some participants in another building on campus).
• Human Subject Payments Approver Form
  Used to request department ID’s associated with individuals with the UF_FI_HSP_SFR_APPROVER security role that need to review and approve/deny Study Fund Requests for the Human Subject Payment module in myUFL.
• New Fund Information – Change Fund
  Used by departments requesting a change fund.
• New Fund Information – Petty Cash
  Used by departments requesting a petty cash fund.
• PCard Replacement Receipt Form
  Used by PCard holders when vendor receipts are not available.
• Request for Credit Card Merchant ID
  For all potential merchants requiring a credit card processing terminal or machine.
• Request for Credit Card Merchant ID – Rental Program
  For all potential merchants who temporarily require a credit card processing terminal or machine.
• Request for New Fund Form
  Used by departments when requesting a new change or petty cash fund.
• Request to Participate in Component Unit (CU) Investments
  This form must be filled out when Component Units request the University of Florida to invest excess funds in a Special Purpose Investment Account (SPIA) on behalf of the CU.
• Research Stipend Fund Expenditure Log
  Used by departments to track receipts of payments to participants for projects.

Resources

• Cash Handling Tutorial
  Overview of receiving cash and checks, how to prepare deposits, and the process of delivering funds to Treasury Management.
• Custodian Agreement & Acknowledgement
  Human Subject Payment custodian agreement and acknowledgment.
• EFT-ACH-Wires Log
  List of EFT/ACH and wires for the current fiscal year, as well as transactions placed in the holding account.